Key Responsibilities:

• Arrange Deliveries: Organize and coordinate the daily transportation of goods to ensure timely and efficient delivery.
• Track Deliveries: Monitor all deliveries to confirm that shipments reach their destinations safely, on schedule, and in good condition.
• Prepare Shipping Documents: Accurately prepare and manage all required shipping documentation, including invoices, packing lists, and customs forms.
• Communicate with Drivers and Transport Providers: Maintain effective communication with company drivers and external transport partners to ensure smooth delivery operations.
• Manage Drivers and Fleet Activities: Oversee and monitor daily activities of drivers and trucks, including traffic updates, route planning, and schedule adherence.
• Resolve Delivery Issues: Identify and resolve any issues related to delivery delays, lost materials, or damaged goods by coordinating with relevant teams and finding timely solutions.
• Maintain Logistics Records: Keep detailed and up-to-date records of shipments, delivery dispatches, and inventory movement for reporting and auditing purposes.
• Cross-Functional Coordination: Collaborate closely with departments such as warehouse, sales, production, and procurement to ensure raw materials and finished goods are prepared, packed, and shipped on time to meet customer requirements.
• Monitor Vehicle Fuel Usage: Ensure proper tracking and usage of monthly gasoline allotment for each vehicle in the fleet.
• Inventory Management: Monitor and manage stock levels to ensure availability of materials without overstocking, supporting smooth production and delivery cycles.
• Procurement Support: Assist in purchasing goods and materials required for ongoing production and sales operations.
• Operational Analysis: Analyze logistics operations and data to identify areas for improvement, minimize delays or customer complaints, reduce operational costs, and support the sales team in achieving on-time deliveries.
• Data Management and Reporting: Maintain comprehensive spreadsheets and data records related to materials, delivery deadlines, and production schedules to provide visibility to sales and production teams regarding the status of goods and delivery timelines.
• Assist in Export & Import Operations: Provide support in managing export and import shipments when required. A working knowledge of international shipping procedures and documentation is considered an advantage. Assist in ensuring compliance with import/export regulations, coordinating with customs brokers, and handling logistics for cross-border shipments.